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PROFESSIONAL Event & Congress Organization |
Using his experience of incentive tourism, the managing director of TRAVEL SYSTEM INTERNATIONAL has organized in the last 20 years many events in Hungary and abroad that stand the proof of the most sophisticated international demands.
Before going into details in our event & congress organization, please select your preferred cooperation form to ensure the best services in Hungary. We can serve your quality needs in Hungary in two different ways so that you and your clients will enjoy special care either way
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we are your Professional Event & Congress Organizer in the classical way |
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or provide you full scale event and convention consulting services |
Please see the technical details
Click here for details on our tourism consulting
Please see below a list of event types that we have organized.
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Business conferences |
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Trainings |
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Information presentations |
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Consultations |
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Education |
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Available business goals |
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Business information transfer |
Aimed use of media contacts |
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Influence on surroundings |
Acquisition of information |
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Product introduction, entering the market |
Know your competitors |
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Building up professional authenticity |
Know the professional community |
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Brand enhancement |
Collection of professional opinions |
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Loyalty enhancement |
Know the market trends |
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Team building |
Measure clients’ content |
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Extension of sales channels |
Database building |
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Making news |
Assertive thought direction for the goal |
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Crisis handling |
Relations care, personal motivations |
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Market influence |
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Classical receptions, parties, balls |
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Theme parties, events |
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Team building programs |
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Theatre performances, concerts |
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Clubs |
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Mixed events |
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Available business goals |
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Two-sided communications |
Exchange of opinions |
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Reach effects |
Business making |
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Send the message |
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Product and services introductions |
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Professional exhibitions, trade fairs |
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Professional visits |
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Available business goals |
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Sales, turnover increase |
Search for clients, retailer network |
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Image enhancement |
Extension of sales channels |
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Entering the market |
Product tests, consumer opinions |
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Company open days (e.g. factory visits) |
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Professional public programs |
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Family days |
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Festivals, concerts |
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Sport events |
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Road shows |
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Available business goals |
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Introduction, try outs |
Enhancement of brand loyalty |
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Sales increase |
Building of professional authenticity |
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Image enhancement |
Customer care |
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Enduring experience to customers |
Charity aims |
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Indirect costumer relations |
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Exhibitions, trade fairs |
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Product shows |
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Promotion events (prize actions, tasting) |
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Professional meetings with governmental organizations, industrial, agricultural and other institutions, law offices, etc. |
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Partner meetings and parties |
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Road shows |
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Press conferences, press clubs, breakfast and dinners |
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Investment seminars, business meetings |
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Workshops |
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Conferences congresses, corporate meetings and events |
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Parties, receptions, balls |
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Visit of foreign partners to Hungary |
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Conferences (in company locations or outside) |
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HR events (job fairs, open days, etc.) |
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Incentive tours |
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Special theme tours |
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Breakfasts |
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Educations, seminars, professional courses |
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Professional days |
The
specialists are aware of the importance of the continuous individual personal
development of the company staff and of the significance of the harmony inside
the corporate teams, and that individual professionalism, corporate identity and
loyalty can not be validated without the latter. The main goal of team building
trainings of
Travel SyStem
International
is to have your staff live the individual challenges hidden in various games and
tasks as a
positive
joint experience
by the strength of the corporate community. Common goals and solutions,
harmonization of individual aspects, establishment of good relations within the
group, development of communication abilities and confidence play the main parts
in these tasks. All these will contribute to a more effective operation of your
company and increase your value making abilities.
Some team building program types from our realized programs
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Adventure tours |
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Sport events, sport days |
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Communication and contact building trainings |
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Corporate family events, family days |
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Year's end parties, receptions, balls |
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Miscellaneous (Easter, Santa Claus, etc.) |
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After consultations we select the right site and date of the event(s). |
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We help in setting up an interesting, unique and diversified program best fit to your expectations. |
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In the planning process we search and find the service and program possibilities of highest level that can be most exploitable and best executable on the spots of each program element. |
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We select the best service providers. |
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For the decision making we elaborate very detailed price and service package variations. |
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We secure the smooth cooperation and communication with the selected service providers. |
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We set up a comprehensive background information kit for the participants of the program including the professional or scientific part of the event, the locations, sites, schedules, tourist information, etc. |
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We guarantee the successful fulfillment of the whole program. |
Our
clients are organizing a great number of travels, conferences, meetings in
Hungary and in other countries. International surveys suggest – our experience
show, too - that many companies use disproportionately much energy to organize
these and still they do not manage to achieve an optimal price/service ratio.
That is why we put the stress on providing free consulting to our clients with special regard to country and location specific information, preparations of travel and event organization, the selected site, dates, timing, transport, surprise programs, catering, and technical equipments, including details like protocol, seating order, registrations, or the planning and printing of badges. Our clients can contribute to our joint success by filling out our Travel & Event Brief that helps us elaborate in details the most important criteria and parts of the tour or event.
TRAVEL SYSTEM INTERNATIONAL makes in every case special efforts to learn his clients’ corporate philosophy, the whole activity and the products. The importance of corporate philosophy is the ‘message’ to be forwarded to the participants of events. For this activity the formal corporate signs and colors appear to be the best scene.
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One of the unconditional parts of business trips is a well functioning relation system. So we provide you, on request, a detailed contact list including useful contact names and addresses of your business branch and profession. |
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Corporate events and trips generally mean significant costs, so, as a result of long time cost consulting with our clients, we worked out a system that helps you keep your budget constantly under control in each phase of the organization works. |
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You have always the same contact person, well familiarized with your travel habits, demands, travel accounts and your whole documentation, who is every time at your disposal to provide you constant travel information and travel consulting. |
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For a better decision making we work out your free, tailor made and detailed Management Travel Database. On request we analyze your travel habits and costs, make suggestions for a cost-optimal use of accommodations and other travel segments (e.g. flights, transfers, etc.). |
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We provide country and site specific consulting for our clients. The Manager of TRAVEL SYSTEM INTERNATIONAL is familiar with the most frequented locations in Hungary. Before suggesting you any program we visit personally the so far unfamiliar locations and sites in Hungary. |
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We provide you alternate suggestions for the best sites taking the number of participants and the occasion of the event into consideration. During our 20 years event organization activity we organized events on the most various locations and sites in Hungary and in other countries: open air (e.g. in gardens of castles, hotels or other institutions, in halls, tents, parks, stadiums, swimming pools, training camps, mountains, etc.) and closed sites (e.g. in hotels, corporate buildings, public institutes, castles, museums, villas, etc.) and in moving objects (Nostalgia train, conference ships, etc..) |
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We offer different site variations fit to your criteria including date and time options, detailed site descriptions, Internet links and pictures, offering options for a later decision. |
For
the sake of a total security we offer security services of specialized firms or
the police department, including motorized accompaniment and personal and site
defense services. On request we register the participants of the event
electronically and use electronic entering system.
For
a more effective planning of your event we elaborate
creative
concepts
to reach optimally your main goals on the event, and also for the audio-visual
appearance of the art programs shows, graphical plans, presentation materials
and presents.
We use the whole palette of the Hungarian hotels to offer you the right accommodations with options for different prices and locations including descriptions and pictures.
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Thanks to our widespread tourist partner network TRAVEL SYSTEM INTERNATIONAL offers you very reliable corporate rates in the whole territory of Hungary. |
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We have contacts exclusively with hotels that are able to provide quality services independently from their categories or price level. |
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Beside the published room rates TRAVEL SYSTEM INTERNATIONAL is generally able to reach further discounts depending on the travel dates, the hotels’ booking state and the number of our guests. Group rates are of course usually lower then individual rates. |
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We consider the distance of the hotel(s) from the event site and/or local highlights. |
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We focus on the site possibilities of the related programs. |
Corporate events and trips serve the participants, so it is highly important to win them, so we consider their content as a primary aspect: we provide services aimed to hit the possibly highest pleasure.
In the organization process we create separated personal profiles, which make possible:
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Maintenance of registration database and personal files according to names, printing of badges with corporate logo. |
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Systematically personalized administration of registrations and participation fees, as well as bank transfers |
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Personalized services (rooming lists, arrivals, departures, etc.) |
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Supply of the participants with personalized country and site specific travel information material (event program and timing, maps, site and program descriptions, etc.) |
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Steady contact with the participants during the total preparation and implementation period of the event (on line registrations, reconfirmations, letters, etc.), as well as follow up period. |
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Handling of filterable list according to various criteria. |
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Detailed statistics and data processing by names. |
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Full coordination of individual and group programs. |
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Since we hold registration processes one of the most important features of a congress or incentive event, we put special emphasis on the maintenance of personal electronic data bases. |
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We offer on line and on site individual and group registration for international conferences and events based on electronic databases provided by our clients. |
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On request we operate information desks on the event sites (main site and hotels). |
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Please click here to see
our basic registration form |
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We attend to validate of the corporate image of our client during the whole period of your event or tour. |
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We pay special attention to fast and comfortable transfers of the participants among the different event sites with special regard to the timings and schedules of the program. |
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We put a stress on the steady and personalized information giving. |
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We consider the personalized criteria as in the database regarding meals, health, etc. |
We organize our programs with the greatest possible care according to the following criteria:
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Executability in time and place |
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Quality (the goal, the level and the features of the program) |
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We create special and tailor made incentive programs |
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We organize spouse and ladies’ program with local guides |
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We offer pre and post congress tours |
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We take care of the artists and professional lecturers |
In case of professional programs we take special care of the following factors:
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Sending out invitations, information letters |
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On line and on site registrations |
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Distribution management of corporate kits |
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Badges |
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The full technical background of the professional program |
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Preparation and handling of the lecturers: communication, coordination, systematization and arrangement of lecture materials, etc. |
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Sponsor materials and distribution |
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Orientation signs |
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Site plan and schedules |
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Auxiliary tools (notebooks, pens, etc.) |
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On site orientation of the participants |
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Coordination of professional and entertainment programs. |
One of our important tasks is staging art and entertaining programs or individually organized shows related to the events. On these programs we feature the most famous entertainers available, but, out of sympathy and also for cutting costs, we work gladly also with young and talented artists.
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Pieces from famous musicals |
Dixieland, ragtime collections |
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Latin, Irish, Scottish ensembles |
French and Hungarian chanson night |
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Beatles programs |
Singer groups |
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Blues, rock, jazz, soul groups |
Acoustic guitar evening |
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Evergreens |
Dance music, party ensembles |
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Music from the 60s, 70s and 80s |
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Gregorian choirs |
Operetta, opera compositions |
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Baroque, gipsy & salon orchestras |
Fanfare group |
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Organ music |
Violin trios |
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Harpist |
Solo evenings |
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Lute performance |
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Hungarian and Transylvanian folk programs |
Greek music and dance house |
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African drum music |
Irish and Scottish dance teaching |
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Accordionist |
Country and blue grass performers |
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Belly dance performance |
Revue with sound and light effects |
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Hungarian folk dance performance |
Professional dancers |
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Step dance performance |
Show dance |
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Folklore, classic, ballet dance programs |
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T shirt painting |
Children concerts |
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Game house |
Children programs |
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Giant puppets |
Clowns |
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Puppet making |
Puppet performance |
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Paper folding |
Musical tales |
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Teaching of music folklore customs |
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Erotic shows |
Cabarets |
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Photo and video making |
Musical theatre performances, revue shows |
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Fireworks |
Knight games (foot and horse), stunts |
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On stage waterfall |
Horse carriage programs |
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Fortune teller |
Hussars with horses |
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Paranormal phenomena |
Hussars with torches |
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Family show with guest stars |
Uniformed servants in contemporary clothes |
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Dog show |
National evenings (Bavarian, Irish, Greek, etc.) |
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Laser hunting |
Cartoon drawing |
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Laser show |
Majorette show |
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Fakir |
Fashion show |
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Micro magician, illusionist, wizard |
Fire artists |
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Acrobats |
Body painting |
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Sand animation |
Artisans |
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Archery show |
Water football, jumping castle |
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Hunting hawk performance |
Aerobic teaching |
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Car show |
Indian games |
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Stunt performance |
Archery, canoe, horse riding, obstacle field |
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Off road races |
Medieval fight |
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Knight tournament |
Oriental fight |
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Climbimg wall |
Box ring, giant slide |
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As an organizer of countless successful gastronomy and dine around programs we take our guests in Hungary exclusively to high standard restaurants supplying to all demands. |
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We offer catering services based on our gastronomic knowledge enriched and developed on incentive programs to groups and individual guests for receptions, conference meals, cocktails or simple coffee breaks. |
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The composition of meals means to us not only a menu offer: it is in great harmony with our programs and the suggested sites for which we naturally provide a beautiful decoration. |
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Also in case of groups we consider individual demands (individual menus, religious regulations, vegetarian, fitness meals, etc.) and compose the full harmonized menu selection even for more day events, including the arts and types of drinks to be served to each meal. |
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In our variable and changeable menu choices we detail the specialties of the Hungarian cuisine, just like the ways and arts of meal serving for each restaurant. |
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In our offers we go into details as for the installation plan of tables and other equipments (stage, desks, buffet, wardrobe, etc.), the optimal set up of the sound and light technique, just like seating order and the suggested protocol. |
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We suggest you different invitation, menu card, name tags and seat tags’ formats, which we have planned and printed by our graphic designers, then post to the adequate addresses. |
TRAVEL
SYSTEM INTERNATIONAL
works
exclusively with well known, experienced, good looking guides, who speak
languages fluently and possess valid professional and guiding license.
We train
our guides based on long time incentive and professional experience: these
courses include, besides the basic and usual demands, preparations for
unexpected situations, acquirement of special knowledge beyond the usual
learning materials, and psychological exercises profitable in human
relationships.
Our pretty hostesses speak languages, wear uniform and are present at your event from the beginning till the end. They take care of details like the reception of arriving guests, protocol, seating order, VIP guest care, the timing and form of meal serving, the exact timing of musical or other program elements, etc.
Besides the interpreter equipments for your events we can provide consecutive, multilingual interpreters specialized in various business branches with serious professional background, also for VIP business delegations.
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For the whole inside and outside decoration and orientation signs we elaborate attractive formal concepts fit to your corporate image just like the spirit and purpose of your event. In our suggestion you will find special decoration elements worked out and adopted exclusively for your event to raise the elation
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Flower decoration (occasional living flower compositions, stage scenes flower balls, baskets) |
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Textile decorations |
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Colorization of chair covers, table cloths and napkins |
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Special table decorations |
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Projected pictures and light decorations, laser decoration |
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Balloon decoration |
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Light decoration (candles, oil lamps, torches) |
One of the most neuralgic points of the corporate evens is the se up of the best technical conditions and the perfect operation of the applied technique. We follow the newest technical achievements and together with or service provides update our technical database with special regard to a compatible cooperation of the different conference equipments and their exact functions in the course of the event.
We suggest site specific technique from the most modern equipments including detailed optional parameters;
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Sound (mobile microphones, digital mixer stations, karaoke, loudspeakers) |
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Light (light effects, light bridge, intelligent lamps with DMX control, etc.) |
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Visualization planning |
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ICT and logistic technique |
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Computers, printers, cabling, network configuration |
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Projectors and other installations (stands, laser pointer, etc.) |
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Sound and video recording (several camera stands, CD, DVD, in various formats) |
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Electronic voting system |
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Conference site (planning, configuration, operation, on line registration, Internet broadcasting) |
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Entering system |
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Installation of multilingual interpreter equipments |
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Walkie-talkie equipments |
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Site installation and building: stage (evolving stage, covered stage, walls, theatre scenes), tents |
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Laser techniques (laser show, picture and logo projection) water curtain |
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Furniture (tables, chairs, bars, pulps, stage scenes, etc.) |
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Fireworks (indoor and outdoor) |
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Miscellaneous technique (light news, smoke machine, stroboscope, water curtain) |
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Professional staff |
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Full installation and transportation of equipments |
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We use only controlled vehicles in excellent condition (luxury coaches and cars, ships, trains, helicopters, etc.) for transportation all sizes of groups. |
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We provide cars or minibus for our individual guests with or without drivers. |
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Individual and group transfers between any two points of the world, and within any location (airport, city and long distance destinations). |
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In case of groups we coordinate the individual and group transfers. |
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On request previous seat reservation on each vehicle. |
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You can select the car types and brands for the transfers. |
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TRAVEL SYSTEM INTERNATIONAL offers you cars and minibuses on discounted rates in each category, every part of the world, also with drivers. We work together with the most reliable companies whose car parks satisfy even the most sophisticated demands. On request we will send you a detailed price list of the tested cars we use in each country, including special rates and conditions.
We provide boat tickets in every region of the world for the scheduled lines of the reliable boat companies. We offer chartered boats on every river and lake for the following programs
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Sightseeing tour by boat |
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Atmospheric boat excursions, music parties, candlelight dinners |
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Conferences, meetings, trainings on boats |
We sell rail tickets for all scheduled lines of the world or charter special trains for your transfers or events.
Regarding your sponsors, we will
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Sign sponsor contracts based on your previously agreed criteria |
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Maintain direct and constant communication and cooperation |
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Care for the validation of the sponsor contract conditions |
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Send you a detailed sponsor account (incomes and costs) |
We always elaborate quality idea and program variations for the sites, accommodations, show programs, techniques, catering, transfers, personnel, etc. including at the same time effective cost cutting methods.
A real good care of the media and press representatives is in many cases the most important part of the events, which we take over from you.
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Based on your press list and criteria we take care of the invitations of the media people. |
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We organize the press conferences of your events (sites, catering, technique, etc.). |
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We prepare the press releases. |
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We organize media tours with your requested tones and accents. |
| FANTASY - LOGISTICS - EXPERIENCE |
After filtering all options and possible alternatives and selecting the right locations, sites, accommodations, professional and entertaining programs, catering, transfers, personnel and technique, we summarize the aggregation of data in a comprehensive Scenario including each and every piece of details.
We send you this Scenario every time whenever there is even a slight change in the program. There we include the suggested exact arrangement of the ordered program clear and detailed as follows:
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The final detailed description, place, time and other circumstances of each service. |
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The exact final figures of the participants of the event (numbers, accommodations, individual demands, etc.), schedules, transfer methods, etc. |
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The final detailed description of the professional or scientific program (lecturers, lectures, schedules, professional background material, etc.). |
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The detailed functions, time schedules and program connections of the necessary technique. |
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We describe our activity related to each detailed service factor. |
The coordination process of the Scenario goes on until our customers agree on and confirm each part of the program.
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Based on 25 years of travel and event organization experience we have created a VIP criteria list for the tasks of execution. |
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Our customers are being constantly informed about the actual stage of the travel or event, the cost account, technical details and other questions during the whole period of preparations – organization – execution of the program. |
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We provide you the necessary information in frames of a clear logistic system, always including choice options to ease decision making. |
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We do not bother you always with the ‘necessary’ regular written or verbal communication: you can judge or confirm our materials with just one click. |
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Thanks to the above detailed profound preparation works and the inbuilt control modules you do not have to take part actively in the preparation works of your trip or event, use your full energy to develop your business! |
After your event or trip we make detailed statements and summary reports based on our database including the following:
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Detailed settlement of your trip or event with a breakdown of each service type. |
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Systematized personal data of the participants (name, address, obtained services, etc.). |
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Exact quantity/schedule of the used services (accommodation, meals, transfers). |
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We send you the invoice in required form including the required segments. |
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